STAFF SELF-DEVELOPMENT SPONSORSHIP

Department   :         Human Resources

Subject         :        STAFF SELF-DEVELOPMENT SPONSORSHIP

POLICY

Eligibility of Application

Application for sponsorship for Staff Self-development Course is only available to applicants who have met the criteria specified below:

Level VII – IX  - at least one year of service

Level I - VI    - at least two years of service and regular active staff status at the time of application

Course attended should be job related and aimed at acquiring knowledge or skills to improve productivity and effectiveness, or to prepare for future placements in new DI3VA Entertainment Centreproperties.

Post graduate courses are not eligible for company sponsorship. 

Successful completion of course.

Procedure for Application

                            

Applicant should consult their Department Head and/or Training department for eligibility of reimbursement before enrolling in the course.  The Department Head will assess the suitability of the course by ensuring:

a.    The applicant must be initiated by completing a Sponsorship Training Application Form.

b.    The Department Head will consult the Training Manager to assess the benefit of the proposed course to the applicant and the hotel.

c.    Prior approval should be granted from respective Department Head, with endorsement from Training department.

Continued…Policies & Procedures for Staff Self Development Sponsorship

d.    The completed Sponsorship Training Application Form, signed by the applicant and approved by their Department Head should be passed to the Training Department for action at least four weeks prior to the course commencement date, or enrollment cut off date.

e.    Final approval is the prerogative of the General Manager.

f.     The Company may sponsor up to 50% of the tuition fee for each approved course.

g.    Course sponsorship is limited to two courses each calendar year.  Employees should not take more than one course at the same time.

h.    All sponsored courses should be taken outside normal working hours.

i.      When evidence of successful completion of a course is submitted to the Training Manager, he/she will organize for sponsorship reimbursement on behalf of the participant.                                   

Feedback On Staff Self-Development Course

All staff attending courses that are sponsored by the hotel/company are to complete an Evaluation Form and return it to the Training Manager not later than seven days (7) after completion of the training.

Level VII - IX employees ¾ complete the Feedback on External Nominated Training Courses/Seminars Form.

Level I - VI employees ¾ complete the External Course Evaluation Form.

The Training Manager will review and keep these forms as future reference should other staff wish to attend the same/similar courses in the future.

The staff is also required to submit the following documentation:

• Copy of their official grade report
• Copy of their course certificate or attendance certificate if no examination

·         Original tuition payment receipt. If paid in foreign currency, copy of the exchange receipt indicating the applicable exchange rate

·         Course material.

Continued…Policies & Procedures for Staff Self Development Sponsorship

Reimbursement

• Employees will not be reimbursed if they leave the employee of the hotel before completing the course or before a reimbursement cheque can be processed.

• If course sponsorship exceeds Rp.____ for level I - VI and Rp.____  for level VII - IX,  the employee will be asked to sign a Bond Letter indicating they will continue working for the hotel/company for a period of twelve months after completion of the course.

• If an employee leaves the hotel/company during the period of commitment, they will be asked to repay the company a proportion of the total sponsorship amount, calculated as follows:

A    x C = Amount to be repaid by Employee

                             B

where,

          A= Incomplete months of service

          B = Period of commitment

          C= Sponsored amount.

For Example:

A = 3  incomplete months of service

B = 12 months, i.e. period of commitment

C = Rp. 800.000  i.e. sponsored amount

          Amount staff repays = 3/12 x 800,000 = Rp. 200.000