ANNUAL LEAVE

Department             :         Human Resources

Subject                   :         ANNUAL LEAVE   

POLICY

Company policy in relation to annual leave is to ensure that employees are given and take their entitlement to leave on a regular basis, and that no more than 12 working days’ entitlement is accrued by any employees at any one time.

This is in accordance with the respective annual holidays legislation, which provides an entitlement to annual leave of 12 working days after one year of service.  Annual leave must be given and taken within six months of it becoming due.  The annual leave can be taken at several times but one of them must be at least six (6) working days in duration.

PROCEDURE

Each employee may make an application for annual leave by completing a leave application form for review and approval by their Supervisor and Department Head.

Period of Leave

1.    Annual leave will normally be given in one (1) period, in accordance with legislation. Flexibility, within reason, is left to the Department Head’s discretion for the sake of hotel operations and to accommodate production requirements.

2.    An example of the above discretion may be approved by a Department Head if a one-day of annual leave is requested by an employee to attend to personal affairs, etc.

3.    Such use of annual leave should be made to eliminate any special leave occurrence, or the unnecessary taking of sick leave for such purposes (sick leave may only be taken on actual absence due to illness as certified by a Physician).

Continued…Policies & Procedures on Annual Leave

Duration of Leave

Ö It would not be unusual to allow employees to take their full annual entitlement over one period.

Ö Periods in excess of an annual entitlement may be approved at the department manager’s discretion, bearing in mind production requirements and the Company’s accrual policy of a maximum of 18 days.  In such cases, the emphasis would be upon planning, length of notice provided and the completion of advance leave application by employees.

Annual Leave Plan

1.    As a matter of procedure, Department Managers, in consultation with employees, should prepare an annual leave plan within their area of responsibility.  Annual Leave plans will be structured in such a way, as to :

§  Reduce any impact of forecast product programs

§  Prevent the need for replacement labor wherever possible

2.    Annual Leave is available to employees as it accrues, and under no circumstances will leave be approved in advance of accrual.

3.    Unless specifically provided for as in some legislation, sick leave may not be substituted for annual leave, should illness occur during a period of leave.

4.    Periods of Absences Without Reason reduce the Annual Leave due to an employee.

Expiration of Leave Earned

If annual leave is not used within six (6) months of it becoming due, the leave may be automatically cancelled.  Exceptions to this rule include delays in leave due to Company needs and requests.