GENERAL MANAGER BASIC JOB DESCRIPTION 3 (ROUTINE DOCUMENTS AND STANDARD DISTRIBUTION)

SUBJECT         1.03  ROUTINE DOCUMENTS AND STANDARD DISTRIBUTION

Addressees / Copies

WEEKLY DOCUMENTS

·         Minutes of Executive Committee meeting                 General Manager /

XXX Regional CEO

·         Weekly Forecast                                                  General Manager /

                                                                             XXX Regional CEO

Bl-MONTHLY DOCUMENTS

·         Minutes of General Meeting                                    General Manager /

                                                                             XXX Regional CEO

MONTHLY DOCUMENTS

·         Financial Report                                                   General Manager / Financial  

                                                                             Director /

XXX CEO and XXX Financial Director

·         Comments by General Manager                                       XXX CEO /

On monthly financial results                                   XXX Financial Director

·         Comments by Financial Controller                           General Manager /

On monthly financial results                                   XXX CEO and XXX Financial Director

·         Quarterly Forecasts                                              General Manager / XXX Regional

CEO and XXX Financial Director

·         Comments by F&B on F&B results                          General Manager

·         Comments by Laundry Manager on Rooms              General Manager

      Dept. Results              

·         Director of Sales and/or Marketing monthly activities General Manager /

      Report                                                              XXX Dir. of Sales and

                                                                             Marketing     

                                                                             XXX Regional CEO

·         Statement on fixed assets budget                           General Manager / XXX Regional

CEO and XXX Financial Director

·         Minutes of credit meeting                                                General Manager / XXX Regional                                                         CEO and XXX Fin. Dir.

·         Cash flow forecast                                               General Manager/XXX Fin. 

                                                                             Director

·         Market Analysis                                                   XXX Director of Sales and Marketing

·General Manager

XXX CEO

·         Competition result                                                XXX Director of Sales and Marketing General Manager

·         Guest comments synthesis                                    General Manager

XXX Regional CEO

QUARTERLY DOCUMENT

·         Analysis of Account receivable                                General Manager

·         Liability , budget, fixed assets                                XXX Regional Financial Director

                                                                             XXX Regional CEO

EVERY FOUR MONTHS

·         Discrepancies in inventory of Fixed furniture              General Manager / regional Fin Dir

 Expense           

YEARLY (AS OF OCTOBER)

·         Report on available rooms                                    XXX CEO / Regional Finance. Director

·         Personal and evaluation sheets Executives                XXX Regional CEO /

Human Resource Dir.

·         Summary Building and inspection manual                  General Manager / Regional

Technical Dir

·         Summary fire protection drill                                  General Manager / Regional

Technical Director