SUBJECT 1.04 SPECIFIC RESPONSIBILITIES
ADMINISTRATIVE, FINANCIAL AND ACCOUNTING CONTROLS
·
The role of a General Manager consists of
three basic duties:
·
Planning
·
Management
·
Control
·
Financial matters should be delegated to
the Hotel Financial Controller, as set out in the Financial Control Manual. The
responsibilities of the Financial Controller should be as follows:
Accounting
Controls
·
Accounting controls consist in the
application of accepted accounting principles in the form of book entries,
book-keeping, record-keeping and journal-keeping, the preparation of balance
sheets and P& L statements, taxation, etc. The Financial Controller should
be responsible to the GM and ultimately to the XXX XXX Entertainment Centre
Indonesia Finance Director.
·
Although the General
Manager does not have any direct involvement in actual accounting procedures,
he must alert XXX XXX Entertainment Centre Indonesia Finance Director if he has
any doubt that they are not being properly performed.
Financial
Controls
These controls can be broken down into the following categories:
·
Cash-in-hand
·
Bank accounts
·
Accounts receivable
·
Loans
·
The General Manager should be jointly
responsible with the Financial Controller for their proper performance. The
General Manager must check on a regular basis the manner in which these
Procedures should be performed and controls which govern them should be properly
applied.
Administrative
Controls
This concerns the following:
·
Budget controls of expenditures and
investments.
·
Control of productivity (manpower levels
and manpower costs).
·
All internal controls (Cash, Income, Keys,
etc.).
·
The General Manager should examine the
monthly internal control report with the Financial Controller to monitor the
application of hotel internal controls.
·
Control of
employment contracts and legislation in force.
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